Registration and Fees

REGISTRATION
and FEES

IMPORTANT DATES

26/02/23

Opening of Registration

15/03/23

Deadline for Abstract

Submission

15/05/23

Deadline for Early Bird Registration

22/07/23

Deadline for Remote Registration

All participants must register.

If you are eligible for a registration fee waiver, you will be allowed to enter the coupon before checkout.

Please book your accommodation separately.
Discounted rates for attendees (accessible using the code “SMBE23”) are available in some hotels.
Here you can find numerous options, detailed info and contacts.

ATTENTION, PLEASE

Registration for in-person attendance is no longer possible.
However, you can still register for remote attendance.

Find out more about remote attendance and virtual events

REGISTRATION FEES

REGISTRATION	EARLY BIRD (€)	STANDARD (€)	ON-SITE (€)
Ordinary Non-member	420	490	560
Ordinary Member	350	400	470
Post Doc Non-member	320	360	400
Post Doc Member	260	320	370
Student Non-member	230	290	370
Student Member	200	260	310

REGISTRATION FOR IN-PERSON ATTENDANCE
NO LONGER POSSIBLE

Registration fees include the welcome cocktail, lunches, coffee breaks and poster session refreshments.

The gala dinner is not included in the registration fee; tickets will be available for 60 Euros.

The gala dinner and the catering for lunches, coffe breaks and refreshments will be prepared by students and teachers of the Orio Vergani High School, a specialized professional institute for eno-gastronomic and hotel services in Ferrara. The Orio Vergani High School is a renowned institute deeply rooted in the local traditions and territories, whose students and teachers already took care of banquets for many events and personalities visiting Ferrara. The service for the SMBE2023 meeting will be part of students’ curriculum of studies.

Fee for remote attendance registration: 75 Euros.

The Society will waive Early Bird registration fees for society members (in person or online participation, registration before 05/05/23) because of their inability to pay it. Priority will be given to:

students & early career researchers from the global south and scientists in regions of conflict;
students & early career researchers around the world (the request should be accompanied by a letter from student/researcher advisor stating that no active funds for support are available or that the applicant currently does not have an advisor);
researchers without active grants.

The requests will considered on a case by case basis during registration, contacting

josefa.gonzalez@csic.es or katerina.guschanski@ebc.uu.se (please indicate in the subject "SMBE2023 Registration waiver request”).

CANCELLATIONS

Notice of cancellation must be made in writing to the Conference Secretariat.
The amount of refund will depend on the date of cancellation as follows:

Until April 16th: 100% of the registration fee
From April 17th through June 15th: 50% of the registration fee
From June 16th: No refund

*Bank transfer fee will be deducted from the amount to be paid back.

*All refunds will be made after the Meeting.

CHILDCARE

Childcare will be freely available for children from 6 months to 12 years old; more information available here.

VISA
Support will be provided to all delegates that may require additional documentation in order to secure a visa. More information available here.

AWARDS
Information regarding the available awards (graduate student excellence award and carer travel award) and how to apply can be found here.